Workday

Updated 9/29/2017

RHA's New HR/Timekeeping/Payroll/PTO system

On September 24th, RHA replaced many old employee-related systems and paper-processes with Workday.

Workday is a fully mobile software package that empowers employees to access their information, and greatly improves many of our diverse processes of the past. And the great news is that once fully deployed, we’re not spending much more than we were in the past for older, disparate software. One login, everything in one place. 

What is Workday?

  • Workday is a modern, cloud-based software system that works on computers, phones or tablets.
  • Workday will initially be our Recruiting, Onboarding, Timekeeping, Payroll and Absence-management system.  More functionality will come regarding talent management, learning, benefits and more.
  • Initial systems/processes that will be replaced include: CareerBuilder, Intellicorp background checks, New Hire Packets, Timekeeping in TimeClock Plus OR Eclipse, paper PTO requests, mileage reimbursement, and Ceridian.
A Paradigm Shift 
Our switch to Workday is going to require a bit of a paradigm shift for all of us. We pledge to keep you informed, and to give you the training to successfully use Workday. 
  • The biggest change is that a lot of the paper processes of the past will now be done in one system. 
  • Employees will be able to change addresses, update bank information for payroll, see their schedule, request time off, and more! 
  • Managers will be able to do most of their employee-related work in Workday too! Whether it’s posting a job, on-boarding a new employee, writing staff schedules, approving time and PTO requests, our direct managers will now have the ability to do these things directly in one place. 
September 24th Go-Live 
  • Phase 1 functionality includes Core HR (HCM), Scheduling/Time tracking, Payroll, Absence, Recruiting and Onboarding. 
Phase 2 will be a rolling Go-Live between Winter to Spring 2018. Functionality includes: 
  • Performance & Development for every RHA employee (including Direct Support!) 
  • Succession Planning 
  • Compensation 
  • Learning Management System 
  • Benefits Administration 
Phase 3 will Go-Live Summer 2018, and will include: 
Financials upgrade dependent on final review of this system
  • Core Financials 
  • Expense 
  • Revenue Management 
  • Procurement 
  • Planning
RHA’s Workday Deployment Team 
  • Angie Pascoli – Manager, Technical Projects 
  • Bob Turner – Director, Talent Management & Organizational Effectiveness (Project Manager) 
  • Breanne West – Manager, Cash & Payroll (Payroll/Time Subject-Matter Expert) 
  • Denise Redfearn – Chief Information Officer (Executive Sponsor) 
  • Denise Turner – VP of HR 
  • Jay Farber – Controller 
  • Jennifer Lozano – VP of Finance 
  • Jeremy Duffer – Director, HR (HR/Recruiting/Absence/Time Subject-Matter Expert) 
  • Misty Guinn – Director, Wellness & Benefits 
  • Nick Sulaiman – Chief Financial Officer 
  • Steve Cumbee – VP of IT (Workday Administrator, co-project manager)