Emergency Plan: Preparedness, Response, Mitigation and Recovery

Hurricane Florence

9-11-18 – Preparedness

4 Phases of an Emergency Plan are Preparedness, Response, Mitigation and Recovery    


1. Are other evacuation considerations needed?   Note: Hotels are full across the state and we must rely on our internal resources.   Considerations discussed thus far:  Vocational Centers, Empty beds in other homes, Respite home in Gastonia, Co-op in Charlotte, PSR’s, Gyms at Large Centers, LaGrange and Raleigh Offices, Closed BH offices.   
2. Staffing considerations – critical to assure adequate staff scheduled to assure rotation for sleeping.   Get creative on schedules – may need to do 12 hour shifts, considerations for staff to bring families.   
3. Fuel – assure tanks are full and based on area consider suspending unnecessary travel.   
4. Bottled/Palatable water and food – consider special diets, non-perishable food, must include enough for staff
5. Protection of records, use plastic bags or cover with plastic and elevate from floor level if possible.  
6. Cover computers and Polycoms
7. If power goes out or if relocating consideration for progress notes and timekeeping will go to manual.  
8. If evacuating the facility: 
1. Cut-off utilities (water and air)
2. If possible inform neighbors
3. Lock all doors, close windows and blinds
4. Assure you have a map for the route of evacuation and that management knows the time you left, the route taken and notify them upon arrival. 
5. If leaving the facility take the weather-band radio with you.  
6. Assure mode of communication and when using cell phones assures chargers for the vehicle, wall chargers and battery/solar pack chargers if possible.  
7. Consider leaving a note on the kitchen table of your whereabouts. 
8. Take a copy of your facility specific plan, it has all the emergency numbersincluding family members and staff.  
9. Utilize your emergency checklist or black box suggested items list. This list includes emergency supplies, medications, special dietary considerations, clothing and basic necessities.   Do forget cash, quarters, and a small bottle of laundry detergent.   
10. Take large and small Ziploc baggies – they can be used to protect important paperwork, store leftovers, keep snacks, etc.   
11. Take limited recreation supplies, cards, games, magazines
12. Depending on evacuation site consider pillows, blankets, linens, sleeping bags, air mattresses 
13. Upon arrival at the relocation site, either conduct a fire drill, assure smoke detectors are in place, and know the evacuation routes.   
9. If sheltering in place;
1. Notify your local emergency management that you plan to stay at the facility 
2. Locate your emergency supplies
3. Assure you have adequate food and water
4. Assure you have adequate medical supplies 
5. Keep your weather-band radio on and engaged at all times watching closely for changing conditions 
6. Assure your EOP is accessible
7. Make sure the tank is full of gas
8. Make sure you have a mod of communication
9. Communicate with your neighbors and let them know you’re sheltering in place 
10. Have a HELP sign and tape should you need emergency assistance
11. Be prepared to evacuate should the need arise     
12. This is not an exhaustive list and reference your emergency plan for your facility specific and comprehensive planning 
10. If your facility or home suffers damage you may contact me at 828-231-4324, Angie Pace at 828-398-6223, Karen Bowdle at 252-560-2411 or for owned properties we have a Red Alert agreement with Belfor and you can call Patrick Brown at 919-630-5276 or the call center at 800-856-3333.  If you contact the call center please reference RHA Health Services.  
11. Remind staff not to drive through flooded roadways or over downed power lines.
12. Last but certainly not least, stay calm, be alert, use caution and do it the safe way!